The University of Texas at Dallas.

What UT Dallas's own documents say about how cases proceed

Who may be present

“Each party shall have the right to appear, present documentary evidence, present and question witnesses and be assisted by one advisor of their choice. An advisor may not serve as a witness.” The policy's definitions add: “An ‘advisor’ is a person who provides support to the student(s) throughout the conduct process. An advisor may be an attorney. […] The advisor may not verbally advocate to the Dean or Hearing Panel/Hearing Officer on behalf of a student.” On recording: “The hearing will be recorded and becomes a part of the official record of the hearing.” — Student Code of Conduct UTDSP5003, Subsections 3 and 15 (policy history states Issued Jun 5, 2008, last Revised Jun 1, 2020; retrieved Aug 26, 2026) · UTDSP5003 Student Code of Conduct

What follows on the record

“The University shall maintain a permanent disciplinary record for every student assessed a sanction of suspension, expulsion, denial or revocation of degree, and/or withdrawal of diploma. Records developed in cases in which a lesser sanction has been imposed will be retained for a period of five (5) years after date of action unless sanctions or the Dean specify that they should be retained for a longer period.” On the transcript: “The academic transcript of a student suspended or expelled for disciplinary reasons shall be marked with the term ‘Suspended – ineligible to reenroll’ or ‘Expelled – ineligible to reenroll’ as appropriate. […] In the case of suspension, the notation can be removed upon the request of the student when all conditions of the suspension are met.” — Student Code of Conduct UTDSP5003, Subsection 18 (policy history states Issued Jun 5, 2008, last Revised Jun 1, 2020; retrieved Aug 26, 2026) · UTDSP5003 Student Code of Conduct. On disclosure outside the university, the conduct office publishes a separate mechanism: “You may obtain a Dean's Certification for graduate or professional school or as part of an employment or armed forces investigation. A Dean's Certification only releases student discipline information” (no on-page date displayed; retrieved Aug 26, 2026) · Dean's Certification — Community Standards and Conduct

The two questions an adviser raises first, answered from this institution’s own published documents — or recorded as not stated in them.

How a matter starts. UTDSP5003 places academic-dishonesty judgments with the Dean of Students rather than the instructor, and describes the conference an instructor may hold first (policy history states Issued Jun 5, 2008, last Revised Jun 1, 2020; retrieved Aug 26, 2026):

Notice, standard of proof, and the hearing. The same policy states:

Appeal. Section G states:

Source for all four blocks above: UTDSP5003 Student Code of Conduct. The policy also defines the sanctions range, which runs from a written warning through developmental and disciplinary probation, grade modification, withholding of grades or transcript, suspension, expulsion and revocation of degree; the appeal address it publishes is appeals@utdallas.edu, with a copy to the Dean at ocsc@utdallas.edu. Located but not captured as quotation here: the referral route itself is an electronic form hosted on a third-party conduct-management system linked from the conduct office's pages, and the form's own content was not read in this review. Any date above is quoted from the policy, not a deadline calculation performed for you. What any of this means for a particular case is for the institution and its process to determine.

Revision history of this page

2026-08-26 — Page created. All quotations retrieved this date, first-party, from the utdallas.edu pages linked beside them. Source page dates: UTDSP5017 issued Mar 24, 2025; UTDSP5003 issued Jun 5, 2008 and last revised Jun 1, 2020; the CTL teaching-tip post dated Jan 23, 2024. The conduct-office pages (Detection Aids, Academic Dishonesty, Academic Integrity, Dean's Certification, Contact), the ETS pages (Turnitin, Instructor Software, LockDown Browser & Respondus Monitor) and the Student Ombuds home page display no on-page date; each is recorded with its retrieval date only.

2026-08-26 — Detection sweep recorded. Named-vendor sweep: Turnitin (including the SimCheck and Originality product names), Copyleaks, iThenticate, GPTZero, Originality.ai, Winston AI, Crossplag, ZeroGPT, Packback, Grammarly Authorship, Honorlock, Proctorio, Respondus and Examity were searched against utdallas.edu. Two came back positive — Turnitin, under a university subscription, and Respondus (LockDown Browser and Respondus Monitor, documented as exam lockdown and remote proctoring with no AI-writing-detection claim). All others came back empty. Category sweep: the ETS Instructor Software list, which is the closest published equivalent to an LMS integration catalogue, lists Turnitin and Respondus and no detector beyond them; the conduct office's Detection Aids page adds MOSS for engineering areas; the Handbook of Operating Procedures policies on generative AI (UTDSP5017) and student conduct (UTDSP5003) name no detection software at all; the Office of Information Technology's generative-AI pages describe consultation, tool support and data-handling guidance and name no detector; the McDermott Library research guides list Turnitin as a student- and instructor-facing plagiarism-review tool and name no AI detector. No graduate-only or dissertation-scoped detection pipeline (the iThenticate pattern) was located. Deliberate omissions. Third-party tracker and vendor-blog claims about UT Dallas were disregarded as unverified. Course syllabi hosted on the university's syllabus server describe individual instructors' AI-detection practice; they are not institutional deployments and are not quoted or cited here.

2026-08-26 — Provenance note on the AI-detection finding, recorded because it is the weakest link on this page. The only first-party UT Dallas sentence connecting Turnitin to AI detection is in a Center for Teaching and Learning teaching-tip post attributed to a faculty presenter from the Naveen Jindal School of Management, dated Jan 23, 2024. The current Community Standards and Conduct Detection Aids page describes the Turnitin subscription as a plagiarism detection service and does not mention AI detection; the ETS Turnitin page likewise says only plagiarism prevention; UTDSP5017 addresses generative-AI use without naming any detection tool. The page states the capability at that provenance and no wider, and records the absence of a central statement rather than inferring one. A fresher central source was searched for this date and none was located.

2026-08-26 — Uncaptured and paraphrase-pending. The Student Ombuds Office site is client-rendered; its home-page text was captured and is quoted, but its contact and appointment pages returned no text to a plain fetch, so no phone or email is published on this page for that office and the docket says so rather than substituting a switchboard number. The academic-dishonesty referral form is hosted on a third-party conduct-management system linked from the conduct office's pages; its content was not read and nothing is claimed about it here beyond that it is the referral route the conduct office links. Both items are paraphrase-pending and need a manual read before promotion. Internet Archive captures: to be added. Reviewer: Carrie Schluter (review confirmed 2026-08-26).

2026-08-28 — Sources re-fetched and compared this date. All eleven linked utdallas.edu sources were retrieved and checked against the quotations above and found unchanged and verbatim: the Community Standards and Conduct Detection Aids page (the Turnitin-subscription and MOSS quotations intact), the ETS Turnitin and LockDown Browser / Respondus Monitor pages, the Center for Teaching and Learning teaching-tip post of Jan 23, 2024 (the Turnitin-for-AI-compliance and academic-integrity-policies-apply quotations intact), UTDSP5017 Generative AI Use in Academic Work (still issued Mar 24, 2025; the faculty-discretion and prohibited-use quotations intact), UTDSP5003 Student Code of Conduct (still Issued Jun 5, 2008 and last Revised Jun 1, 2020; every hearing, notice, burden-of-proof, appeal, transcript-notation and record-retention quotation intact), the Dean's Certification page, and the student-facing Academic Dishonesty and Academic Integrity pages. Office contact re-confirmed against the conduct office's contact page — SSB 2.311; 972-883-6330; ocsc@utdallas.edu; Monday–Friday, 8 a.m. – 5 p.m. (the page now lists Shaq Massey as director). No page was revised.

2026-08-28 — Detection sweep re-run; no change. The named-vendor sweep (Turnitin including the SimCheck and Originality product names, Copyleaks, iThenticate, GPTZero, Originality.ai, Winston AI, Crossplag, ZeroGPT, Packback, Grammarly Authorship, Honorlock, Proctorio, Respondus, Examity) and the category sweep across the ETS Instructor Software list, the Detection Aids page, UTDSP5017 and UTDSP5003 again returned only Turnitin (university subscription), MOSS (engineering software-similarity) and Respondus (exam proctoring). No new detector and no graduate-only pipeline was located. Step-2 disqualification check: clear pass, unchanged — no UT Dallas page disables AI detection or recommends against it, and the sole first-party AI-detection reference remains the faculty-attributed CTL teaching-tip post, which the page continues to state as its provenance and no wider.

2026-08-28 — Pending item partly advanced. The Student Ombuds Office home page, client-rendered and uncapturable to a plain fetch at build, returned its text this date; its "safe, welcoming and confidential space" description and its "will not … Participate or testify in formal proceedings, academic grievance or disciplinary hearings about specific cases" limitation are confirmed verbatim. Its contact page still returns no text to a plain fetch, so no phone or email for the office could be located this date, and the docket continues to say so rather than substitute a switchboard number. The academic-dishonesty referral form remains a third-party Maxient-hosted portal and was not opened. Internet Archive captures still pending: Save Page Now was blocked from this run environment this date.

Spot an error or an outdated quotation? hello@gatheredwork.com — corrections are made on the record, in this log.