California State University, San Bernardino.

What CSUSB's own pages say about how cases proceed

Who may be present

"Both the Complainant and the Student charged may elect to be accompanied by an Advisor of their choice, subject to the limitations set forth in this section, to any meetings, conferences, interviews or hearings." The initial conference itself is not recorded by anyone: "The conference shall not be recorded." — Student Conduct Process (implementing CSU Executive Order 1098), most recent revision approved 6/5/2025; retrieved Sep 3, 2026 · Student Conduct Process

What follows on the record

"A record of disciplinary probation or suspension is entered on a Student's transcript, with beginning and end date, for the duration of the sanction. A record of expulsion or suspension for one year or more or a withdrawal in lieu of suspension or expulsion shall note the effective date of discipline and remains on the transcript permanently, without exception." — same source, same retrieval

The two questions an adviser raises first, answered from this institution’s own published documents — or recorded as not stated in them.

FAM 803.5 governs the first, instructor-level stage. An instructor who takes action has four stated responsibilities (approved 11-19-2024; retrieved Sep 3, 2026):

The instructor may impose "Verbal or written reprimand," "Assignment or appropriate task or examination," or a "Change of grade, including assigning a punitive grade to work involving dishonesty, or for the course, project, thesis, or any other summary evaluation of the student's academic work." The instructor must then report the matter to the Student Conduct Administrator, "who is responsible for investigating academic dishonesty cases and for considering instances of academic dishonesty in their totality involving repeated infractions (refer to EO 1098)." Source: FAM 803.5. No right to remain silent is named in this policy; the student's stated right is to "challenge or rebut," not to decline to respond.

If the matter proceeds to the Student Conduct Administrator, the governing document is the CSU systemwide Student Conduct Process, which implements Chancellor's Office Executive Order 1098 — itself the successor to a line of earlier executive orders including EO 1073 (superseded 2012) that a reader may find referenced elsewhere. CSUSB's own conduct-process page cites this document as "Student Conduct Process, Revised 10/06/2023"; the live document at that same link has since been revised again, with a most-recent approval date of 6/5/2025 — a discrepancy between the campus page's label and the current text it links to, noted here rather than smoothed over. Quoting the current text (retrieved Sep 3, 2026):

Source: Student Conduct Process. Sanctions available at this stage range from the instructor's own reprimand or grade action up through probation, suspension, or expulsion under the Standards for Student Conduct, Title 5 §41301. One absence is worth stating plainly: the version of this document retrieved for this page states an appeal to the Chancellor's Office only for sanction decisions arising under Article IV, which is expressly scoped to cases under the CSU's Nondiscrimination Policy. The general track that governs academic-dishonesty cases (Article III) ends at the president's or designee's final decision, sent to the student by university email, with no appeal-to-the-Chancellor's-Office provision stated for that track in the text retrieved — an absence, not an inference, and no CSUSB-specific appeal page was located to supply one. Disclosure of a finding to a graduate program, employer, or licensing board beyond the transcript notation itself was searched for in this same document and not found; it is recorded here as not stated in the sources reviewed, not asserted either way. What any of this means for a particular case is for the institution and its process to determine.

Revision history of this page

2026-09-03 — Page created. All quotations retrieved this date from csusb.edu, drive.google.com, and calstate.policystat.com pages linked beside them. FAM 803.5's GenAI revision carries its own approval dates (Faculty Senate 11-19-2024; university president 12/12/2024, per the document's own signature page); the Student Conduct Process (calstate.policystat.com/policy/8453518/latest/) carries an "All Revision Dates" list ending 6/5/2025, with an owner approval dated 3/26/2025 — its most recent version, which is what the "latest" link CSUSB itself provides now serves; most other csusb.edu pages quoted above display no on-page date, noted as such beside each quotation. Detection sweep recorded here: named-vendor sweep (Turnitin's AI-writing indicator specifically, SimCheck, Originality, Copyleaks, iThenticate, GPTZero, Originality.ai, Winston AI, Crossplag, ZeroGPT, Packback, Grammarly Authorship, Honorlock, Proctorio, Examity) plus category sweep (the full 14-app Canvas Learning Apps directory, the ITS AI Toolkit, the Faculty Center's Generative AI Resources page, Graduate Studies' thesis-formatting guidance, the library's ScholarWorks submission guide, and the Academic Testing office's proctoring page). Findings: Turnitin confirmed deployed campus-wide via Canvas, but every CSUSB page found describes it strictly as plagiarism-similarity checking — no page names, confirms, or denies use of Turnitin's separate AI-writing-indicator module, and that silence is stated in section 01 as an absence at this scope, not as evidence the module is off. Respondus LockDown Browser and Monitor confirmed deployed for exam proctoring, its Monitor feature using AI to flag webcam behavior during an exam, which is a different kind of AI application from detecting AI-generated prose and is described accordingly. Gradescope is named as "an AI-assisted grading platform" but assists an instructor's grading rather than screening for AI-generated writing, and is not treated as a detector. No confirmed AI-text detector was found beyond these. A 2016 event page inviting faculty to a joint Respondus/Turnitin/ProctorU demonstration was found and excluded from section 01 as historical background — it predates Turnitin's AI-writing product and is explicitly framed as an evaluation ("Faculty will have the opportunity to review these tools and have a voice in future campus adoption decisions"), not a deployment record. Provenance discipline applied throughout: FAM 803.5 and the office pages state what CSUSB itself deploys or governs; the ITS AI Toolkit and FCE Generative AI Resources pages state what CSUSB approves for use or merely links to, in the opposite direction from detection, and are described as such rather than folded into the detector inventory. NOT a step-2 disqualification: this is a silent inventory (no confirmed AI-text detector beyond Turnitin's undocumented-scope module), not an adverse one — no CSUSB page recommends against or disables AI detection, so the disqualification standard (publicly disabled or recommended against, across the board) is not met. OMBUDS ROW: CSUSB's own Office of Ombuds Services page states plainly, with no visible on-page date, "Due to ongoing budgetary reductions, the Ombuds office will close effective January 1, 2024," and lists alternative campus resources in its place rather than a return date or interim contact — no successor office has been located in this review, and the page gives no indication the closure is temporary. A separate CSUSB page (Housing & Residential Education, csusb.edu/housing/resources) still describes "Ombuds Services" as "a confidential, informal, impartial, independent resource for the students, faculty, staff, alumni, and community members" and lists a phone number for it — this is recorded here as a stale cross-reference the university has not updated, not as evidence the office reopened, since the office's own page is unambiguous and more authoritative for its own status. APPEAL GAP STATED, NOT ASSUMED: the Student Conduct Process retrieved this date provides an appeal to the Chancellor's Office only under Article IV, expressly scoped to CSU Nondiscrimination Policy cases; Article III, the general track that governs academic-dishonesty sanctions, ends at the president's or designee's final decision with no appeal-to-Chancellor's-Office provision stated in the text retrieved. This is reported as an absence in the current document rather than assumed to mirror Article IV, and no CSUSB-specific supplemental appeal page was located to fill the gap. DOCUMENT-LABEL DISCREPANCY STATED: CSUSB's own conduct-process page names its governing procedural document as "Student Conduct Process, Revised 10/06/2023," but the live PolicyStat link it provides now serves a later revision (most recent date 6/5/2025); this page quotes the live text as of Sep 3, 2026 and records the campus page's stale label rather than silently substituting the newer date for it. RECORD ROW FOUND: transcript notation is quoted verbatim from the Student Conduct Process ("A record of disciplinary probation or suspension is entered on a Student's transcript... A record of expulsion or suspension for one year or more or a withdrawal in lieu of suspension or expulsion shall note the effective date of discipline and remains on the transcript permanently, without exception"); disclosure to a graduate program, employer, or licensing board beyond that transcript notation was searched for in the same document and not found, stated as not stated in the sources reviewed rather than assumed either way. A right to remain silent is not named as such anywhere reviewed; FAM 803.5 states only a right to "challenge or rebut" the allegation. Nothing on this page is paraphrase-pending; every source above was captured as text directly, including the Google Drive-hosted FAM 803.5 PDF and the PolicyStat-hosted Student Conduct Process (read via browser, since PolicyStat renders its content with JavaScript). Reviewer: Carrie Schluter (review confirmed 2026-09-04). Internet Archive captures: to be added.

2026-09-13 — Editorial review. Carrie Schluter read this page in full against its recorded first-party sources and found no change required. Reviewer: Carrie Schluter (review confirmed 2026-09-13).

Spot an error or an outdated quotation? hello@gatheredwork.com — corrections are made on the record, in this log.