Empire State University.

What the Academic Integrity Policy says about how cases proceed

Who may be present

"The student has the right to have an advisor present at the academic integrity hearing." The advisor "may privately consult with and advise the student during the proceedings but may not directly participate on behalf of the student." Student recording of the hearing is not addressed; the policy instead has a University Services representative on the Academic Integrity Committee who "provides an accurate record of the meeting" as the committee's own official minutes. — Academic Integrity Policy (100.006, effective 9/2/2025) · Academic Integrity Policy

What follows on the record

A formal academic integrity warning "remains active on the student's academic record" for a period set by the university's records retention policy. "Cases involving Academic Integrity Suspension will be retained permanently" and "may only be expunged upon successful application to the provost or designee(s)." "Case files involving Academic Integrity Expulsion will be retained permanently." — Academic Integrity Policy (100.006) · Academic Integrity Policy

The two questions an adviser raises first, answered from this institution's own published documents — or recorded as not stated in them.

From the Academic Integrity Policy (Policy No. 100.006; effective date 9/2/2025; sponsor, Office of Academic Affairs; retrieved Oct 11, 2026), on how a case begins and is decided:

The policy sets fixed windows at each step: the referring party must raise a concern with the student in writing within 10 business days of discovery; on referral to the AIC, "[t]he dean or designee will notify the student in writing within five business days"; and "[t]he AIC hearing should occur within no more than 20 business days of receiving the referral." On appeal, "[t]he student may submit an appeal in writing to the provost within 5 business days of transmittal of an AIC decision," and the policy states "[t]he provost's decision is final." The policy separately addresses coursework AI use directly: "Any use of generative AI tools must be done with instructor approval and in alignment with instructor expectations communicated in the course syllabus," and "[a]ny work incorporating information from a generative AI tool must be acknowledged" — failure to acknowledge "may violate the Academic Integrity policy." The policy's own link to a separate "Academic Integrity Procedures" document is rendered on the page as literal placeholder text, "(LINK)," rather than a working link, and that document was not otherwise located; nothing on this page relies on it. Source: Academic Integrity Policy. What these quotations mean for any particular case is for the institution and its process to determine; they are reproduced so you can read the originals in context.

Revision history of this page

2026-10-11 — Page created. All quotations retrieved this date from the sunyempire.edu and help.sunyempire.edu pages linked beside them; the Academic Integrity Policy carries its own "Effective Date: 9/2/2025" with a blank review-date field, and neither the Breaches of Academic Integrity page nor the two help-desk Turnitin articles display an on-page revision date (the help-desk articles carry only a 2023 footer copyright). Named-vendor sweep (Turnitin and its AI writing indicator specifically, SimCheck, Originality, Copyleaks, iThenticate, GPTZero, Originality.ai, Winston AI, Crossplag, ZeroGPT, Packback, Grammarly Authorship, Honorlock, Proctorio, Respondus, Examity) found only Turnitin, and only for similarity/plagiarism checking — no page states in either direction whether an AI-writing indicator is enabled, disabled, or in use, and the inventory is recorded as empty for AI-text detection specifically. Category sweep covered the IT help desk's knowledge-base categories (Accessibility, Early College Program Resources, Faculty and Staff Resources, IT Support Resources, Student Resources), the library's full guide directory (subjectguides.sunyempire.edu/guides) and Faculty & Staff Toolbox, and the Academic Integrity Policy itself; none named an AI-text detector in either direction. A separate, unnamed "Plagiarism Comparison Tool" noted on the Breaches of Academic Integrity page (faculty/staff login only) is recorded in section 01 without assuming it is the same product as the help-desk Turnitin material, because no page states that. Ombuds/advocacy search ("ombuds," "ombudsperson," "student advocate," "student advocacy") found no eligible office; a "Student Service Contacts for Problem Resolution" page referencing a neutral-investigator role (not an advocate) was indexed under three different sunyempire.edu/esc.edu subdomains, but every one of those addresses returned HTTP 404 on a direct, dated fetch this pass, so it is not cited above and was not relied on for this finding either way. The policy's own cross-reference to a separate "Academic Integrity Procedures" document renders as literal placeholder text "(LINK)" on the live page rather than a working link; that document was not located elsewhere and nothing on this page relies on it. Office contact: the policy names only "the Office of Academic Affairs" as the office documentation is filed with, and no page reviewed publishes a dedicated phone or email for that office under this name; the docket therefore uses the general university line. Deliberately not used: the help-desk's "Using TurnItIn in Brightspace Assignments" article, read in the category sweep but adding nothing about AI detection beyond the two quoted articles. Nothing paraphrase-pending. Archive captures pending. Reviewer: Carrie Schluter (review confirmed 2026-10-11).

Spot an error or an outdated quotation? hello@gatheredwork.com — corrections are made on the record, in this log.