University of South Dakota.

What the Office of Student Rights & Responsibilities publishes about how cases proceed

Who may be present

Not stated in the sources reviewed. USD's own Student Rights & Responsibilities page describes the formal hearing panel and process in detail but does not mention an advisor, support person, or recording anywhere on it. The page states that academic-misconduct procedures are "outlined in SDBOR Policy 2.9.2," which in turn refers unresolved formal cases to the system-wide Board of Regents Student Code of Conduct (Policy 3.4.1) for accompaniment and hearing-procedure questions — a separate first-party document not independently verified this pass, so its advisor or recording provisions are not quoted here. — Office of Student Rights & Responsibilities · Student Rights & Responsibilities

What follows on the record

"Disciplinary matters, including an academic misconduct incident, will not appear on an academic transcript. The matter will be documented on your individual disciplinary record, however." Records are kept confidential under FERPA, and "[d]isciplinary records are retained for seven years following an incident date." — Office of Student Rights & Responsibilities · Student Rights & Responsibilities

The two questions an adviser raises first, answered from this institution's own published documents — or recorded as not stated in them.

USD's academic-misconduct process runs first through SDBOR Policy 2.9.2 (Student Code for Academic Misconduct; "SOURCE: BOR May 2016; BOR May 2022; October 2023 (Clerical); BOR April 2026"; retrieved Oct 13, 2026), which requires informal resolution first: "Allegations of Academic Misconduct shall first be addressed through informal resolution between a Student and Faculty Member," attempted "within 10 Working Days of the initial meeting." If the student "accepts responsibility" and signs the disposition form, "the Student waives the right to appeal both the fact that the Student engaged in the Academic Misconduct and the academic consequences imposed." If informal resolution is not reached, the matter proceeds under the separate Board Policy 3.4.1. USD's own SRR page describes that formal stage: "[f]ormal hearings occur via Zoom and are administered by the Office of Student Rights and Responsibilities unless otherwise designated. A panel consisting of 2-3 faculty members on the Academic Misconduct Hearing Committee will hear the case and will determine the student's responsibility based upon the preponderance of the evidence standard, or, if it is more likely than not if misconduct occurred." Participation in a formal hearing "is optional and voluntary for both parties." Sanctions escalate with repeat findings: undergraduates face "a mandatory educational meeting ... and an academic consequence ... determined by the course instructor" on a first violation, then "a disciplinary probation period of four years (not reflected on a transcript)" on a second, with a formal hearing and possible suspension on a third; graduate and professional students reach the formal-hearing stage after two violations. A student may appeal an academic consequence through "the Student Academic Appeals Process," though agreeing to an informal resolution waives that right; the SRR page states no fixed appeal-filing deadline of its own. Source: Student Rights & Responsibilities and the SDBOR Student Code for Academic Misconduct, Policy 2.9.2. What these quotations mean for any particular case is for the institution and its process to determine; they are reproduced so you can read the originals in context.

Revision history of this page

2026-10-13 — Page created. Cold build (no prior CANDIDATES.md/procedure-facts research). All quotations retrieved this date. The "Generative AI Information: Faculty" page shows no on-page date; the Student Rights & Responsibilities page shows no on-page date beyond its own content; SDBOR Policy 2.9.2 (PDF) carries its own source line, "SOURCE: BOR May 2016; BOR May 2022; October 2023 (Clerical); BOR April 2026," read as its most recent revision marker. Named-vendor sweep (Turnitin and its AI writing indicator specifically, SimCheck, Originality, Copyleaks, iThenticate, GPTZero, Originality.ai, Winston AI, Crossplag, ZeroGPT, Packback, Grammarly Authorship, Honorlock, Proctorio, Respondus, Examity) found Turnitin and Respondus Monitor named together on the faculty AI-guidance page, as software that produces "scores" requiring human review; no other vendor named anywhere on usd.edu. NOT A DISQUALIFICATION, SAME FAMILY AS EWU/AUBURN/UMD IN THIS COLLECTION: the guidance discourages "relying solely on detection tools, which are unreliable and raise privacy concerns," but frames Turnitin/Respondus Monitor as software currently in use that should be "verified and human reviewed," not as disabled or withdrawn tools — both findings are reproduced on the page since the recommendation-against and the active-use framing appear in the same sentence rather than being reconciled by USD into one or the other. Category sweep of the SRR pages and Student Code of Conduct references found no further detector named in either direction, and no page independently confirms whether Turnitin's AI-writing indicator specifically, as distinct from its matching/similarity score, is enabled at USD. PROCESS: captured first from SDBOR Policy 2.9.2 (fetched directly from public.powerdms.com as a PDF and extracted locally; a Board of Regents document, not a USD-specific one, but the first-party governing text USD's own SRR page points to by name) for the two-step informal/formal structure and the informal-resolution appeal waiver, then from USD's own usd.edu/srr page for the formal-hearing description (panel composition, preponderance standard, voluntary participation), sanctions escalation, and the explicit transcript/retention answer. DELIBERATELY NOT QUOTED: SDBOR Policy 2.9.2 itself states that unresolved formal cases are referred to the separate Board Policy 3.4.1 (Student Code of Conduct) for process; a third-party-hosted (thefire.org) copy of 3.4.1 was located describing an advisor definition and hearing-participation limits, but it is not usd.edu or sdbor.edu first-party and its currency could not be confirmed against the official Board of Regents policy manual this pass, so nothing from it is quoted or relied upon — the "Who may be present" row states this gap rather than filling it from a secondary copy. Record quotes are unusually direct and taken verbatim from usd.edu/srr: the transcript/disciplinary-record FAQ answer and the seven-year retention statement under its Confidentiality of Student Records section (citing FERPA and "SDBOR 3.3.1"). Office contact: name, address, phone, and email read directly from the SRR contact page; the general office email (srr@usd.edu) is Cloudflare-obfuscated on the live page and was decoded using the standard, documented XOR reversal of that encoding, then confirmed to match a plain-text instance of the same address elsewhere on the page. Ombuds/advocacy search ("ombudsperson," "student advocacy") found nothing on usd.edu, including a full read of the SRR page's "Departments & Facilities" list, which names only the Dean of Students Office (general student life, not an ombuds or advocacy office by its own description) and the Opportunity Center. Nothing paraphrase-pending. Traces to tools/packets/usd-packet.txt with zero failures; gated in tools/fidelity-gate.txt. Archive captures pending. Reviewer: Carrie Schluter (review confirmed 2026-10-14).

2026-10-14 — Internet Archive captures requested this date by an automated capture pass; no human review is claimed for this entry. No quotation, date, finding or link above was changed by it. Each capture below was requested through Save Page Now and then confirmed to play back. Captures added: Student Code for Academic Misconduct, Policy 2.9.2 → https://web.archive.org/web/20261014042854/https://public.powerdms.com/SDRegents/documents/1587741; Student Rights & Responsibilities → https://web.archive.org/web/20261014043150/https://www.usd.edu/srr.

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